Charter Management Assistant (Yachts) – Miami

Charter Management Assistant (Yachts) – Permanent – Miami – Good package

This is an excellent entry level position into a global yacht management company based in Miami. You will join as a member of the charter management department who act as central agents for a prestigious fleet of large motor & sailing yachts.

The department’s objective is to provide a comprehensive, efficient, and informed service to yacht owners, charter brokers and to the captains of the managed yachts, whilst maximising on charter revenue opportunities.

Responsibilities include:

• Provide administrative assistance to your allocated Charter Manager/s and to the department.
• Assist with the management of department documents via SharePoint.
• CRM data entry and maintenance relating to yacht and contact records and with an emphasis on the timely logging of charter opportunities/enquiries for the yachts.
• Assist with the creation and editing of marketing materials for the charter central agency yachts, to include yacht presentations and industry updates using PPT/PDF.
• Update details on Yachtfolio – the industry intranet system providing brokers with yacht details, brochures, crew profiles, yacht schedules/availability.
• Prepare Charter Agreements for owner’s use of their yachts.
• Book travel arrangements, flights, hotels, car hire etc.
• Collate and manage your Charter Manager(s)’ company expenses.

Experience Required:

• The applicant should have a good knowledge of Microsoft Office programs, with a focus on Word, PowerPoint, Excel and Teams.
• Previous experience of CRM (Customer Relationship Management system)
• Adobe Acrobat to produce marketing materials and protect documents.
• DocuSign experience helpful but not essential
• Excellent typing skills
• A basic knowledge of other languages such as French, Italian, or Spanish, would be an asset.
• Nautical experience and/or knowledge of marine/yachting terminology helpful but not essential.

You must have the right to work in the United States to be considered. There is a good salary, bonus & benefits package on offer also excellent career progression opportunities into a Charter Broker position.

To apply, please contact Tom Settle on +442392 322359 or send your CV to hidden link - please login

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Navis is acting as an Employment Agency in relation to this vacancy.

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